Financial Administrator - College of Business - HigherEdJobs

Position Description:

Nature of Work
This position is responsible for the fiscal management of all college funds and serves as the budget officer for the College of Business (COB).

Professional Field
Financial Services to include accounting and budget administration. Additionally, the position is a member of the Dean's Strategy Team and as such makes presentations on financial matters as needed.

Supervision Received
This position reports directly to the Dean of the College of Business. The position has dotted line responsibilities to the campus controller.

Supervision Exercised
This position supervises the Student Financial Assistant.

Examples of Work Performed

OVERSIGHT

• Maintains current knowledge of CU policies and procedures for compliance enforcement.
• Assesses accounting, budget, grants and contracts for efficiency, internal controls, and functionality. Identifies breakdowns and develops process improvements that conform to GAAP and university policies.
• Works closely with the Dean, Resource Management, Sponsored Programs and the Procurement Service Center Staff to effectively manage financial, budget and purchasing operations.
• Responds to audit requests; responds to findings and recommends resolutions where necessary.
• Acts as College of Business Contracts and Grants Administrator.
• Completes AACSB and other surveys and provides financial information required for AACSB accreditation.
• Provides financial oversight for and administration of expansion of COB programs, fund raising events, community programs and addition of new programs.
• Identifies areas of financial risk to the college and makes recommendations to the Dean for risk mitigation.

ACCOUNTING

• Monitors expenditures to college speed types, with emphasis on those initiated outside the College of Business.
• Develops Excel spreadsheets and systems for tracking revenue and expenditures.
• Designs and updates internal forms to collect information required for financial reporting.
• Prepares and processes journal entries and budget journal entries, and cash transfer requests.
• Identifies accruals, prepaid expenses, and deferred revenue for year-end reporting.
• Maintains Ledger Accounts for faculty and staff- posts charges, credits ledgers for faculty publications; maintains publications files; distributes statements to faculty quarterly.
• Maintains and tracks internal COB grants to faculty.
• Develops reports and maintains comparative financial historical data for use in decision making.
• Opens and closes PeopleSoft chart fields and CU Foundation funds.
• Works closely with campus Accounting Department to clarify issues related to accounting and purchasing.

BUDGET

• Plans budget strategies for all funds, including general fund, auxiliary, gift, and plant funds.
• With Directors, develops annual auxiliaries budgets.
• Monitors general fund and auxiliary budgets monthly for deficits and adjusts as needed.
• Prepares budget reports as requested by the Dean.
• Makes recommendations to the Dean on college budgeting matters and alerts Dean of any possible deficit problems.
• Works with campus Budget Office to clarify various issues related to budgeting.
• Transfers salary savings for sabbaticals, leaves of absence, offloads, grant offloads and redistributes where needed.
• Provides information used in budget meetings with strategy team, faculty-staff retreats, and other COB meetings.
• Prepares and maintains three year all-funds budget for strategic planning purposes.
• Prepares spreadsheets for presentations for Campus Budget Reviews.

Additional Posting Description:

PURCHASING/ACCOUNTS PAYABLE/TRAVEL

• Advises faculty and staff on purchasing policies, both University and college.
• Monitors all expenditures as to proper authorization, procurement method, funding distribution, supporting documentation, and compliance to University/college policies.
• Allocates A-Card expenditures for self and Dean. Acts as Approving Official for all other A-Card holders.
• Devises methods for efficient processing and reviewing of expenditures.
• Approves purchase orders, requisitions, payment vouchers, requests for SPO's, and SPO vouchers in the CU m@rketplace system.
• Processes travel requests, communicates travel policies, and prepares reimbursement requests in the Concur Expense System.
• Approves all Concur Expense System travel and reimbursement transactions.
• Assists new faculty with relocation policies and moving reimbursements and informs them of College financial policies.
• Maintains records of contract stipulations for new faculty and insures that they are fulfilled.
• Acts as liaison between Procurement Service Center and those in the COB with purchasing responsibilities.

OTHER

• Provides oversight for the COB merchant account.
• Assists with preparation of faculty/PESA salary increase eligibility lists and prepares salary increase calculations. Maintains salary history.
• Works closely with COB HR Liaison to ensure proper payments and postings. Assists with corrections as necessary.
• Provides support for PeopleSoft/Concur/CUm@rketplace users by being available to answer questions related to financial systems.
• Handles cash receipts and deposits to UCCS and CU Foundation COB funds.
• Monitors CU Foundation records for accuracy; maintains gift summary report and submits report to the Dean periodically.
• Determines funds available for scholarships, maintains records of individual scholarship funds sharing speed types, records scholarships and tracks payments to students.
• Reconciles the COB petty cash fund.
• Establishes training opportunities for faculty and staff to enhance fiscal operations.
• Tracks Campus/COB MOUs and insures that proper credit is received.
• Serves on Campus committees as requested.

Knowledge, Skills, and Abilities
Accounting, GAAP, financial management methods and practices, budgeting, spreadsheet development, ability to generate and analyze financial reports, ability to make presentations regarding complex financial issues, and ability to work collaboratively in a shared governance environment. Ability to meet deadlines.

Applications submitted before November 16, 2012 will be given full consideration.

Salary Range
$57,000 - 65,000

UCCS is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To achieve that goal, we conduct background investigations for prospective employees.

UCCS is an Equal Opportunity Employer and fosters equity in employment by promoting diversity and assuring inclusiveness. We encourage applications from women, racial and ethnic minorities, persons with disabilities and veterans. Alternative formats of this ad can be provided upon request for individuals with disabilities by contacting Human Resources at (719) 255-3372.

Required Education/Experience/Skills (Minimum Qualifications): Minimum Requirements

• Bachelor's Degree in Finance or Accounting from an accredited college or university.
• Requires five years of progressively responsible administrative and budget financial support experience, preferably in a university or college setting.
• Demonstrated ability to independently perform the wide range of administrative and financial responsibilities associated with this position.
• Demonstrated experience working with diverse populations in a multi-cultural environment that is committed to diversity and equality in education.
• Excellent interpersonal skills.
• Excellent written and verbal communication skills.

Desired Qualifications: Preferred Requirements
Master's degree in accounting; Certified Public Accountant; experience with grant administration.

Source: http://www.higheredjobs.com/details.cfm?JobCode=175690936

state of the union address 2012 obama state of the union 2012 2012 state of the union address jorge posada maurice sendak state of the union sotu